General Information: Facility Utilization Policy, Campus Catering Procedures

Facility Utilization Policy

TES will consider requests to use specific areas of its facility to select individuals or groups for purposes consistent with the School’s philosophy and ministry. [see the checklist in appendix on page 73]

 

TES-sponsored activities are those activities sponsored by the School that operate within the educational structure of the School and support groups as recognized by the Head of School or the Board of Directors. 

 

The Head of School and the Business Officer have responsibility for the administration of this facility utilization policy. 

 

Individuals and organizations wishing to use TES facilities or grounds for non-TES-sponsored activities must comply with the rules of this policy in order for their request to be considered. 

 

Non-TES-sponsored events or activities will not be granted access to the facility or campus unless a faculty member or an administrator is available to open and close the School after hours or on weekends. (S)he will be paid to perform this service unless (s)he wishes to volunteer his/her time.   

 

All use is subject to availability, and school functions will be given priority. While every effort will be made to avoid any scheduling conflict, the School has the right to postpone, cancel or reschedule facility use.

 

For more information, please contact Karen Mayer at 704. 358. 8108, ext. 238.

 

Campus Catering Procedures

• Campus Catering Guides are kept in the Business Office.
• The FLIK staff can accommodate events during the day when lunch is being served. For events after hours and on days when lunch is not being served, there will be additional staffing costs. Catering is available only for school functions.
• Faculty and Staff: Prior approval from your supervisor is required for all catering events. Your supervisor must determine where the cost will be expensed.
• Work with the front desk personnel to reserve the space you want for your event on the School’s Master Calendar. Please keep in mind the other events that are happening that day and realize that you may need to pick an alternative date.
• Fill out the Catering & Room/Area Request Form [see appendix on page 74] and forward it to the Business Office. The Business Office will forward it to the Facilities Director and the FLIK Manager. The FLIK Manager will get with you regarding the details.
• Please give at least one week’s notice, more if possible.
• If you are hosting a meeting and need extra coffee, this is considered catering. FLIK needs to know to prepare extra.

 

 

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