General Information: Business Office Details
Business Office
The Business Office handles all cash receipts (cash, check and money orders accepted), cash disbursements and billings. Billing statements are sent out the first week of the month and will reflect any balance carried forward, along with charges incurred for the previous month. Payment is due upon receipt of your statement. If a balance is carried forward, there will be a 1.5 percent per month late fee added. Checks should be made out to “Trinity Episcopal School,” with a note on the memo line that indicates what the check is for (e.g., tuition, donation to capital fund, enrichment, etc.).
The following is an explanation of the charges you may see on your statement:
- Tuition: Three payment plans are available: one payment due July 1; two payments with approximately 66 percent due July 1 and 34 percent due January 2; and monthly payments over a 10-month period.
- Tuition Insurance: Tuition Insurance protects both the parents and the School if a student must leave school prior to the end of the academic year. This insurance is provided by A.W.G. Dewar, Inc. at a rate of 1.8 percent of total tuition. It is required on all tuition payment plans except the One Payment Plan. For additional information, please contact the Business Office.
- Monthly Payment Fee: The annual charge for this service is $40 per family.
- Activity Fee: This fee varies by grade and covers field trips, school supplies for grades K-5 and yearbooks. All expected expenses are included in this fee, however from time to time, an additional fee may be charged for an unplanned event.
- Enrichment Fee: A wonderful selection of after-school enrichment classes are offered through the Trinity Extended Day program. The price for these classes varies by class.
- Extended Day Fee: Trinity offers a quality after-school program. Please refer to the Trinity Extended Day Handbook within this Family Handbook for offerings and prices.
- Returned Check Fee: If we receive a returned check, a fee of $20 will be charged. It is the policy of the School to require cash only payments if we receive more than two returned checks.
- Food/Milk Plan: Two payment plans are available: one payment due July 1, or two payments with half due July 1 and half due January 2.
Charges that you will not see on your statement include:
- The Spirit Shack and Clothes Closet are handled by the Parents’ Association. Checks for these items still should be made out to “Trinity Episcopal School.” Please remember to write on the memo line what the check is for.
- Uniforms: Parents are to deal directly with the vendors (Land’s End or other retail stores) for new uniforms.
- Middle School Books: Parents are to deal directly with MBS Direct for books. Our virtual bookstore is located at: http://direct.mbsbooks.com/tescharlotte.htm.
- Middle School Supplies: During the summer, a list will be emailed to you for school supplies (i.e., pens, pencils, calculators, binders, etc.) for middle school students. The School provides lower school students with needed supplies.
- Capital Fund, Annual Fund and Miscellaneous Donations: The Advancement Office handles all reminders for these pledges. Cash, check, money orders, stock and gifts in kind are accepted for donations.
