Appendix: Facilities Checklist

Facilities Checklist

Name of Event:   __________________________        Date/Time:  ________________________

Contact w/phone#:  ________________________        Number Attendees:      __________________

• Room(s) reserved on master calendar (where?)  ___________________________________

• Staff Member responsible (who)?  ____________________________________________

• Approved by School Admin (who)?  __________________________________________

• Parking (# cars expected, is there an Arena Event?, arrangements for offsite parking?)   ______ ____________________________________________________________________

• Childcare? (who, where, cost)   ______________________________________________

• Entrance doors to be used (unlocked?)   ________________________________________

• Publicity coordinated w/Communications Dept (sandwich board sign, Good News, invitations)?    _______________________________________________________________________

• R.S.V.P. Date (adequate time for catering, buying supplies, etc.)?  ______________________

• Clean up coordinated w/Facilities Dept?   ______________________________________

• Catering reviewed w/FLIK?  _______________________________________________

• Layout reviewed w/Facilities Dept  ___________________________________________

• Equipment needed?   ___ Flip Chart   ___ TV w/VCR or DVD   ___ Projector (type)  _________        

• Internet Connection   ___ Podium/Stage   ___ Microphone   ___ Extension Cords

• Sound System   ___ Screen   ___ Gym Equipment   ___ Other  ________________________